X-Factor Sports Representation

Privacy Policy

PRIVACY POLICY

Last Updated: 11/30/2025

X Factor Sports Representation (“X Factor,” “we,” “us,” or “our”) is committed to protecting your privacy and ensuring your personal information is handled responsibly. This Privacy Policy explains how we collect, use, disclose, and safeguard the information you provide when interacting with xfactorsportsrep.com, our forms, and our services.

By accessing our website or submitting information, you agree to this Privacy Policy.

1. INFORMATION WE COLLECT

We collect information in three ways: information you provide, information collected automatically, and information from third parties.

1.1 Information You Provide Directly

When you fill out a form, communicate with us, or use our services, you may provide:

For Athletes

  • Name
  • Email address
  • Phone number (if provided)
  • School or college
  • Sport and position
  • Graduation year
  • Highlight reel or portfolio links
  • Social media handles
  • Short bio
  • Additional notes or submitted content
  • Consent confirmation

For Brands

  • Brand name
  • Contact name
  • Email address
  • Phone number
  • Industry
  • Campaign goals
  • Athlete criteria
  • Athlete level
  • Audience and demographic interests
  • Budget and timeline
  • Social media/content needs
  • Additional project notes
  • Consent confirmation

General Visitors

  • Contact form submissions
  • Email communications
  • Uploaded files (if any)
  • Any other information voluntarily submitted

1.2 Information Collected Automatically

Automattic/WordPress.com (our site host) may automatically collect:

  • IP address
  • Browser type
  • Device type
  • Operating system
  • Referring URLs
  • Pages visited
  • Time spent on the site
  • Click behavior
  • Cookie data
  • Jetpack analytics
  • Approximate geolocation (non-precise)

We do not use this data to personally identify you outside standard analytics.

1.3 Information from Third Parties

We may receive information from:

  • Social media platforms when you provide links
  • Highlight platforms (YouTube, Hudl, etc.)
  • Email or messaging platforms
  • Service providers supporting our operations

We do not purchase or sell personal data.

2. HOW WE USE YOUR INFORMATION

We use your information to operate and improve our services, including:

  • Reviewing athlete and brand submissions
  • Matching athletes with brands for NIL opportunities
  • Communicating with you
  • Creating internal profiles for evaluation
  • Facilitating consultations or outreach
  • Managing business operations
  • Improving website performance and user experience
  • Complying with legal or regulatory requirements
  • Conducting analytics and reporting

We do not sell personal information to third parties.

3. LEGAL BASES FOR PROCESSING (GDPR/UK GDPR)

If you reside in the EU or UK, we process your information under the following legal bases:

  • Consent (e.g., submitting a form)
  • Contractual necessity (e.g., responding to inquiries)
  • Legitimate interests (e.g., analytics, site security, business operations)
  • Legal obligations (e.g., compliance with laws or requests from authorities)

4. HOW WE SHARE YOUR INFORMATION

We share information only when necessary:

4.1 Internal Sharing

  • With relevant X Factor staff responsible for athlete relations, brand relations, or operations

4.2 Athlete-to-Brand or Brand-to-Athlete Sharing

Information may be shared between athletes and brands only when both parties express interest in moving forward.

We do not expose profiles publicly without explicit permission.

4.3 Service Providers

These may include:

  • WordPress.com / Automattic
  • Jetpack
  • Email service providers
  • Cloud storage providers
  • Analytics providers
  • Security and anti-spam tools

All third parties are contractually obligated to protect your data.

4.4 Legal Requirements

We may disclose information:

  • To comply with laws or regulations
  • To respond to lawful requests or subpoenas
  • To protect our rights, safety, or operations

5. INTERNATIONAL DATA TRANSFERS

Our website is hosted in the United States.
If you reside outside the U.S., your information may be transferred and processed here.

WordPress.com/Automattic maintains international compliance (GDPR Standard Contractual Clauses).

6. DATA SECURITY

We implement reasonable technical and organizational measures, including:

  • SSL encryption
  • Restricted internal access
  • Secure hosting via WordPress.com infrastructure
  • Form submission storage within the WordPress Feedback system

No system is completely secure, and we cannot guarantee absolute protection.

7. DATA RETENTION

We retain personal data only for as long as reasonably necessary to:

  • Fulfill the purpose for which it was collected
  • Support potential NIL partnerships
  • Comply with legal obligations
  • Resolve disputes
  • Maintain business records

You may request deletion at any time (see Section 9).

8. COOKIES AND TRACKING TECHNOLOGIES

Our site uses:

  • Essential cookies (security, login, performance)
  • Jetpack analytics cookies
  • WordPress.com/Automattic platform cookies

You can manage cookie settings through your browser.
A standalone Cookie Policy is available upon request.

9. YOUR PRIVACY RIGHTS

Depending on your location, you may have the right to:

9.1 GDPR / UK GDPR Rights

  • Access your information
  • Correct inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent at any time

9.2 CCPA/CPRA Rights (California Residents)

  • Right to know what personal information is collected
  • Right to request deletion
  • Right to opt out of data sharing
  • Right to correct data
  • Right to non-discrimination

We do not sell personal information under California law.

9.3 General U.S. Rights

Depending on state law, you may request access, correction, or deletion of your information.

To exercise rights, contact us at:
Spencer@xfactorsportsrep.com/Chaz@xfactorsportsrep.com

We may verify your identity before fulfilling requests.

10. CHILDREN’S PRIVACY (COPPA)

While we work with high school athletes, we:

  • Do not knowingly collect information from children under age 13
  • Require parental consent if an athlete under 13 submits information
  • Immediately delete information received without proper consent

11. THIRD-PARTY LINKS

Our site may link to:

  • Social media profiles
  • Highlight reels
  • Brand websites
  • External NIL-related resources

We are not responsible for the privacy practices of third-party sites.

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically. When updates occur, we will:

  • Post the revised version on this page
  • Update the “Last Updated” date at the top

Continued use of the site constitutes acceptance of the updated policy.

13. CONTACT US

For questions about this Privacy Policy or your data rights, contact us:

X Factor Sports Representation
Email: info@xfactorsportsrep.com