Privacy Policy

1. Information We Collect

We collect information in three ways: information you provide, information collected automatically, and information from third parties.

1.1 Information You Provide Directly

When you fill out a form, communicate with us, or use our services, you may provide:

For Athletes

• Name
• Email address
• Phone number
• School or college
• Sport and position
• Graduation year
• Highlight reel or portfolio links
• Social media handles
• Short bio
• Additional notes or submitted content
• Consent confirmation

For Brands

• Brand or company name
• Contact name
• Email address
• Phone number
• Industry or product category
• Brand description
• Sports you would like to target
• Budget range
• Additional notes or special requests
• Consent confirmation

General Visitors

• Contact form submissions
• Email communications
• Any other information voluntarily submitted

1.2 Information Collected Automatically

We do not run analytics or tracking scripts on this website. Our hosting provider automatically records standard technical logs when you visit, which may include:

• IP address
• Browser and device type
• Referring URLs
• Pages requested

When you submit a form, we record the page it was submitted from and, if present, the referring site and campaign parameters in the page URL, so we know how you found us. We do not use any of this data to build visitor profiles.

1.3 Information from Third Parties

We may receive information from:

• Social media platforms when you provide links
• Highlight platforms (YouTube, Hudl, etc.)
• Email or messaging platforms
• Service providers supporting our operations

We do not purchase or sell personal data.

2. How We Use Your Information

We use your information to operate and improve our services, including:

• Reviewing athlete and brand submissions
• Matching athletes with brands for NIL opportunities
• Communicating with you
• Creating internal profiles for evaluation
• Facilitating consultations or outreach
• Managing business operations
• Improving website performance and user experience
• Complying with legal or regulatory requirements

We do not sell personal information to third parties.

3. Legal Bases for Processing (GDPR/UK GDPR)

If you reside in the EU or UK, we process your information under the following legal bases:

• Consent (e.g., submitting a form)
• Contractual necessity (e.g., responding to inquiries)
• Legitimate interests (e.g., site security, business operations)
• Legal obligations (e.g., compliance with laws or requests from authorities)

4. How We Share Your Information

We share information only when necessary:

4.1 Internal Sharing

With relevant X Factor staff responsible for athlete relations, brand relations, or operations.

4.2 Athlete-to-Brand or Brand-to-Athlete Sharing

Information may be shared between athletes and brands only when both parties express interest in moving forward. We do not expose profiles publicly without explicit permission.

4.3 Service Providers

These may include:

• Website hosting providers
• Email service providers
• Lead management and database providers, used to store and organize form submissions
• Security and anti-spam tools

All third parties are contractually obligated to protect your data.

4.4 Legal Requirements

We may disclose information:

• To comply with laws or regulations
• To respond to lawful requests or subpoenas
• To protect our rights, safety, or operations

5. International Data Transfers

Our website is hosted in the United States. If you reside outside the U.S., your information may be transferred and processed here. Where required, our service providers offer safeguards for international transfers, such as Standard Contractual Clauses.

6. Data Security

We implement reasonable technical and organizational measures, including:

• SSL encryption
• Restricted internal access
• Secure hosting infrastructure
• Secure storage of form submissions

No system is completely secure, and we cannot guarantee absolute protection.

7. Data Retention

We retain personal data only for as long as reasonably necessary to:

• Fulfill the purpose for which it was collected
• Support potential NIL partnerships
• Comply with legal obligations
• Resolve disputes
• Maintain business records

You may request deletion at any time (see Section 9).

8. Cookies and Tracking Technologies

We do not use analytics, advertising, or social-media tracking cookies, and we do not set marketing cookies of our own. Our hosting platform may use strictly necessary cookies or similar technologies for security and performance. Because we use no non-essential cookies, the site does not show a cookie consent banner.

You can manage or block cookies through your browser settings.

9. Your Privacy Rights

Depending on your location, you may have the right to:

9.1 GDPR / UK GDPR Rights

• Access your information
• Correct inaccurate data
• Request deletion (“right to be forgotten”)
• Restrict processing
• Data portability
• Object to processing
• Withdraw consent at any time

9.2 CCPA/CPRA Rights (California Residents)

• Right to know what personal information is collected
• Right to request deletion
• Right to opt out of data sharing
• Right to correct data
• Right to non-discrimination

We do not sell personal information under California law.

9.3 General U.S. Rights

Depending on state law, you may request access, correction, or deletion of your information.

To exercise rights, contact us at Spencer@xfactorsportsrep.com or Chaz@xfactorsportsrep.com. We may verify your identity before fulfilling requests.

10. Children’s Privacy (COPPA)

While we work with high school athletes, we:

• Do not knowingly collect information from children under age 13
• Require parental consent if an athlete under 13 submits information
• Immediately delete information received without proper consent

11. Third-Party Links

Our site may link to:

• Social media profiles
• Highlight reels
• Brand websites
• External NIL-related resources

We are not responsible for the privacy practices of third-party sites.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. When updates occur, we will post the revised version on this page and update the “Last Updated” date at the top. Continued use of the site constitutes acceptance of the updated policy.

13. Contact Us

For questions about this Privacy Policy or your data rights, contact X Factor Sports Representation at info@xfactorsportsrep.com.